Nature of Work

This position is responsible for administrative and manual work involving and variety of duties related to facility operations, purchasing and distribution of supplies, asset and surplus property management.

Performs varied tasks such as being responsible for receiving, storing, maintaining and issuing campus supplies, materials and general hardware. Use of the computer maintenance management software (CMMS) applications, ability to generate reports and analyze data to make decisions is central to the work of this position. Work also involves determining inventory levels, preparing bid sheets and purchase orders for vendors, packaging and delivering supplies to departments based on routine requests. Work also involves the collection of surplus property and the storing of surplus property through appropriate channels. This position helps coordinate building moves when facilities are renovated or staff relocates. General supervisory oversight is provided for this position.

Examples of Work Performed

• Receives and distributes campus inventor
• Stores, maintains, and issues campus supplies
• Determines inventory levels for all items purchased and stored
• Receives incoming freight and mail/packages and delivers to campus offices
• Prepares departmental or return items for shipment
• Purchases and retrieves supplies from vendors
• Prepare monthly records and invoice for Central Stores for Accounting
• Contracts and prepares bid sheets for vendors including item specifications and desired quantities
• Controls key MRO “Maintenance Repair and Operational” inventory through our CMMS software package to support the goal of operational continuity
• Orders special items like furniture and equipment
• Oversees campus recycling
• Supports special events such as graduation and building moves
• Unloads food service trucks, tags assets, creates SAP PO’s
• Load and unload shipments using skilled equipment operations

Examples of Work Performed

• Load and unload shipments using skilled equipment operations
• Supports Motor Pool by helping coordinate transportation requests and preparing TSB vehicles for use
• Supports Facility Services administrative needs including answering the phone and customer notifications, assigning Work Orders, and coordinates time sheets
• Assists in general and winter maintenance support
• Provides purchase information concerning requested items upon departmental request
• Coordinates identified campus surplus property to store or prepare for disposal through appropriate surplus property channels, and documents disposal method
• Maintain work environments in a clean and safe manner according to department policy and procedures
• Provide support of Campus needs through professional customer service, independent thinking, and organizational skills.
• Communicate effectively and professionally with the public, vendors, staff, and students
• Assemble and disassemble furniture
• Other duties as assigned

Required Qualifications

• Any minimum level of education, experience or training which provides the required skills, knowledge and abilities needed to perform the assigned work
• Must possess a valid driver’s license
• Must be able to operate rough terrain forklift and utility vehicles
• Ability to work in extreme hot or cold; bend, crouch and climb; assist in safe lifting in excess of 75 pounds; and, sufficient strength to perform assigned tasks
• Strong people and customer service skills

Physical Demands:

• Must be able to operate rough terrain forklift and utility vehicles.
• Ability to work in extreme hot or cold; bend, crouch and climb; assist in safe lifting in excess of 75 pounds; and, sufficient strength to perform assigned tasks.

Preferred Qualifications

• Graduation from Senior High School or equivalent supplemented by three or more years or experience in storeroom inventory and supply delivery work
• Computer Knowledge Word, Excel, ability to learn ESS, SAP, TMA, and mobile devices
• Strong people and customer service skills
• Knowledge of various types of materials, supplies and general hardware utilized within a campus facility
• Knowledge of storeroom methods and practices
• Knowledge of inventory processes and procedures
• Ability to prepare, document and maintain inventory and supply records and reports
• Ability to perform routine mathematical calculations
• Ability to communicate effectively both orally and in writing with the general public, local vendors and a diverse staff and student population
• Ability to schedule work to meet deadlines

About US

Wayne State College serves as a model of success for regional public higher education. Investments in infrastructure and facilities, expanded academic programs and partnerships, a whole-campus approach to recruitment and retention, and a commitment to strategic planning position the College as a strong member of the Nebraska State College System. More than 4,500 students rely on Wayne State for access to graduate and undergraduate degree programs in more than 130 programs of study each year, a role the College has proudly filled since its founding in 1891. Our goals are clear: continually improve retention and graduation rates, provide high-quality academic programs and campus facilities, support workforce and economic development in the region, maintain affordability and access, and manage resources for sustainability. We invite qualified applicants to join us in our important work.