University of Nebraska-Lincoln

Job Summary:

This position serves as the primary point of contact for graduate students interested in pursuing a graduate degree in Mechanical and Materials Engineering. The position is responsible for tracking and maintaining all graduate student data including academic progress. The person in this position will track, process, and monitor prospective graduate student applications through integrative software programs. The position is responsible for obtaining and forwarding to Graduate Studies required documents for domestic and international students, coordinating and attending meetings of the department graduate committee, notifying students of actions taken, updating databases, summarizing statistical data and producing reports, developing recruitment materials, and editing graduate program resources. This position is also responsible for course and classroom scheduling, organizing and reporting scholarship and fellowship awards, coordinating undergraduate advising, and MRP/SRP preparation and textbook management. General office duties include answering the phone, greeting visitors, and assisting with office equipment.

About Us:

At the University of Nebraska-Lincoln, we’re proud to be consistently recognized by Forbes as a top employer, known for our welcoming and supportive work environment, commitment to professional growth, and outstanding benefits. UNL isn’t just a workplace, it's a place to build your career and make a real impact in Nebraska. 

When you join our team as a full-time, regular staff member, you’ll enjoy: 

• Ample paid time off, including vacation, sick leave, parental leave, and holidays 
• Comprehensive insurance options including medical, dental, vision, and life 
• Employee & dependent scholarship program to pursue higher education 
• Generous retirement plans with a university match 

Required Qualifications:

• Associate's degree plus two (2) years of office support experience. Additional years of relevant experience may substitute for education on a year-for-year basis.
• Work history will demonstrate experience in document/report preparation and formatting in Word and Excel.
• Effective communication skills.

Preferred Qualifications:

• Bachelor's degree or equivalent experience
• Four (4) years of related experience in an academic institution, including experience providing customer service and interacting with students.
• Experience with graduate programs in an academic environment, preferably with UNL graduate programs.
• Experience with NUVIEW, NULOOK, AP and SIS. 
• Knowledge of a wide range of electronic communication.

Ideal Candidate Statement:

The ideal candidate will be an organized, resourceful professional with a strong commitment to providing exceptional administrative support. They will excel at managing schedules, coordinating logistics, and handling multiple tasks with accuracy and discretion. The ability to prioritize effectively, maintain confidentiality, and adapt to changing needs is essential in this dynamic support role. The ability to work professionally with students, faculty, staff, and community groups is critical. Strong interpersonal skills necessary. Must be detail oriented and able to work effectively with multiple deadlines.

Compliance Requirements:

• Criminal history background check